1. Home
  2. Email
  3. Junk Email Filtering And Your Email Reader

Junk Email Filtering And Your Email Reader

Before you can take advantage of the Junk Email filtering system on a mailbox, it must be enabled in the Account Control Center. For instructions on this, please read the article Junk Email Filtering Overview.

After enabling Junk Email filtering on a mailbox, your email client must be configured to recognize flagged messages. Instructions for configuring common email readers are included below.

SquirrelMail


webmail.pair.com

  1. First, create a folder to hold junk email.
    • Select "Folders" from the top menu.
    • Under "Create Folder", type a folder name (for example, "Junk")
      and select "Create".
  2. Second, create a rule to move junk email into that folder.
    • Select "Options" from the top menu.
    • Select "Message Filters".
    • Beside "What to scan", select "Only Unread Messages".
    • Select "Save".
    • Select "New".
    • For "Match", select "Header".
    • In the text box, type the following:
      X-Spam-Flag: YES
    • For "Move to", select the folder you created for junk email.

Outlook (versions 2000 and 2002)

  1. First, create a folder to hold junk email.
    • From the "File" menu, select "Folder".
    • Select "New Folder".
    • Enter the name of your folder (for example, "Junk").
    • In the "Folder contains" section,
      select "Mail Items" (for Outlook 2000),
      or "Mail and Post Items" (for Outlook 2002).
    • For "Select where to place this folder", highlight the Inbox.
    • Select "OK".
    • If you are asked about setting a shortcut, select "No".
  2. Second, create a rule to move junk email into that folder.
    • From the "Tools" menu, select "Rules Wizard".
    • Select "New".
    • In Outlook 2002 only, select "Start from a blank rule".
    • For the type of rule, select "Check messages when they arrive".
    • Select "Next".
    • For "Which condition(s) do you want to check", mark the
      "with specific words in the message header" box.
    • In the "Rule description" section, select the link labeled
      "specific words".
    • In the "Search Text" field, type the following:
      X-Spam-Flag: YES
    • Select "OK".
    • Select "Next".
    • In the "What do you want to do with the message" section,
      mark the "move it to the specified folder" box.
    • In the "Rule description" section, select the link labeled
      "specified".
    • Select the folder you created for junk email.
    • If you are asked about setting a shortcut, select "No".
    • Select "OK".
    • Select "Finish".
    • Select "OK".

Outlook Express (version 6.0)

Outlook Express requires a modified Subject field in flagged messages.
This setting is found in the Junk E-Mail Filter Settings. For the setting
"E-Mail Subject", mark the box "Modify Subject to include **JUNK**".
For more details, read the article
Junk Email Filtering Overview.

  1. First, create a folder to hold junk email.
    • From the "File" menu, select "New".
    • Select "Folder".
    • Enter the name of your folder (for example, "Junk"). Highlight
      "Inbox" as the location in which to create this new folder.
    • Select "OK".
  2. Second, create a rule to move junk email into that folder.
    • From the "Tools" menu, select "Message Rules".
    • Select "Mail". If you have never created message rules before,
      the "New Mail Rule" window will automatically appear. Otherwise, select
      "New" to add a new mail rule.
    • In the "Select the Conditions for your rule" section, mark the box:
      "Where the Subject line contains specific words"
    • In the "Select the Actions for your rule" section, mark the box:
      "Move it to the specified folder"
    • In the "Rule Description" section, select the link labeled
      "contains specific words".
    • For the text field, type the following:
      **JUNK**
    • Select "Add".
    • Select "OK".
    • In the "Rule Description" section, select the link labeled
      "specified".
    • Under "Inbox", select the folder you created for junk email.
    • Select "OK".
    • For the name of the rule, type "Junk".
    • Select "OK".
    • Select "Apply Now".
    • Doublecheck that the rule you created ("Junk") is highlighted,
      and also that "Inbox" is listed in the "Apply to folder" field.
    • Select "Apply Now". If a confirmation box pops up, select "OK".
    • Select "Close".
    • Select "OK".

Netscape Messenger 4.79

  1. You will first need to create a folder to hold your junk email
    • Go to the "File" menu
    • Choose "New Subfolder"
    • Enter the name of the new folder ("Junk" for instance)
      We suggest that you create the new folder as a subfolder of your Inbox
    • Click "OK"
    • Click "OK" again
  2. Now, you will create a rule to move junk email into your folder
    • Go to the "Edit" menu
    • Choose "Message Filters"
    • Choose "New"
    • For the "Filter Name", choose something like "Junk"
    • Choose the "Match any of the following" option
    • In the left most drop-down box (it should say "sender"), choose
      "Customize Headers"
    • Choose "New"
    • In the "Custom Header" text-box, type in: X-Spam-Flag
    • Choose "OK"
    • Choose "OK" once again
    • Make sure that the left most drop-down box says "X-Spam-Flag"
    • Make sure that the drop-down box on the right side says "contains"
    • In the text-box to the right of "contains", enter in: YES
    • Under the "Filter action" settings, choose the "Move to folder" option
    • Choose the folder that you created in step 1 from the list of folders
    • The "Description" setting is optional (you can just leave it blank)
    • Click "OK"

Mac OS X's Mail

  1. You will first need to create a folder to hold your junk email
    • Go to the "Mailbox" menu
    • Choose "New Mailbox"
    • Make sure your mail account is listed by Location
    • Enter in the name of the new folder ("Junk" for instance)
    • Click "OK"
  2. Now, you will create a rule to move junk email into your folder
    • Go to the "Mail" (main) menu
    • Select "Preferences"
    • Click on the "Rules" icon
    • Click "Add Rule"
    • For Description, type something like "Junk E-Mail Filter"
    • In the select box for conditions, select "all"
    • In the select box that shows "from," select "edit header list"
    • For header, type "X-Spam-Flag"
    • Click "OK"
    • Now, select "X-Spam-Flag" from the select box that shows "from"
    • Next to it, select "is equal to" and enter "YES" in the text box
    • Below that, select "Transfer Message" and next to it the name of
      the folder you created
    • Click "OK"

Mozilla Mail 1.2

  1. You will first need to create a folder to hold your junk email
    • Go to the "File" menu
    • Choose "New"
    • Choose "Folder"
    • Enter the name of the new folder ("Junk" for instance)
      We suggest that you create the new folder as a subfolder of your Inbox
    • Click "OK"
  2. Now, you will create a rule to move junk email into your folder
    • Go to the "Tools" menu
    • Choose "Message Filters"
    • Choose "New"
    • For the "Filter Name", choose something like "Junk"
    • Choose the "Match any of the following" option
    • In the left most drop-down box (it should say "sender"), choose
      "Customize"
    • In the "New Message Header" text-box, type in: X-Spam-Flag
    • Choose "Add"
    • Choose "OK"
    • In the left drop-down box (which should say "Subject") choose
      "X-Spam-Flag"
    • Make sure that the drop-down box on the right side says "contains"
    • In the text-box to the right of "contains", enter in: YES
    • Under the "Perform This Action" settings, choose the "Move to folder"
      option
    • Choose the folder that you created in step 1 from the list of folders
    • The "Description" setting is optional (you can just leave it blank)
    • Click "OK"
    • Click "OK" again

Eudora 5.2

  1. You will first need to create a folder to hold your junk email
    • Go to the "Mailbox" menu
    • Select "New"
    • Enter the name of the new folder ("Junk" for instance)
    • Do not click the "make a folder" checkbox
    • Click "OK"
  2. Now, you will create a rule to move junk email into your folder
    • Go to the "Tools" menu in Windows, or the "Window" menu in Mac OS X
    • Select "Filters"
    • Click "New"
    • In the "Match" section, click the box next to incoming
    • In the "Header" text box, type "X-Spam-Flag:"
    • In the text box below, type "YES"
    • In the "Actions" section, select "Transfer To"
    • Select the folder you created in step 1
    • Click "OK"

Pine

  1. You can create both a folder for junk email and the filter rule in
    one process

    • Type S for setup
    • Type R for rules, then F for Filters
    • Type A for Add
    • Hit enter, and type a name for this rule (perhaps "Junk Email
      Filtering")
    • Arrow down a line or two past the line that reads
      "FILTERED MESSAGE CONDITIONS BEGIN HERE"
    • Hit X to enter a custom header, then type X-Spam-Flag
    • Arrow to the "X-Spam-Flag pattern" line that appeared, hit
      enter and type "YES"
    • Arrow down below "Message is New?" to the line that reads "Yes,"
      and hit enter
    • Arrow down below "Filter Action" to the line just below Move
      that says "Folder List"
    • Hit enter and type in the name of the folder junk email should be
      moved to
    • Hit E to Exit
    • Hit Y to save when prompted
    • Hit E again to exit setup

For more information on Junk Email filtering, please read the article
Junk Email Filtering Overview.

Updated on April 11, 2018

Was this article helpful?

Related Articles