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Junk Email Filtering And Your Email Reader

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WP Enthusiast and WP Professional hosting accounts can use this tutorial if the Email Add On has been enabled.

Before you can take advantage of the Junk Email filtering system on a mailbox, it must be enabled in the Account Control Center. For instructions on this, please read the article Junk Email Filtering Overview.

After enabling Junk Email filtering on a mailbox, your email client must be configured to recognize flagged messages. Instructions for configuring common email readers are included below.

SquirrelMail


webmail.pair.com

  1. First, create a folder to hold junk email
    • Select Folders from the top menu
    • Under Create Folder, type a folder name (for example, "Junk")
      and select Create
  2. Second, create a rule to move junk email into that folder.
    • Select Options from the top menu
    • Select Message Filters
    • Beside What to scan, select Only Unread Messages
    • Select Save
    • Select New
    • For Match, select Header
    • In the text box, type the following:
      X-Spam-Flag: YES
    • For Move to, select the folder you created for junk email

Outlook (versions 2000 and 2002)

  1. First, create a folder to hold junk email.
    • From the File menu, select Folder
    • Select New Folder
    • Enter the name of your folder (for example, Junk)
    • In the Folder contains section,
      select Mail Items (for Outlook 2000),
      or Mail and Post Items (for Outlook 2002)
    • For Select where to place this folder, highlight the Inbox
    • Select OK
    • If you are asked about setting a shortcut, select No
  2. Second, create a rule to move junk email into that folder.
    • From the Tools menu, select Rules Wizard
    • Select New
    • In Outlook 2002 only, select Start from a blank rule
    • For the type of rule, select Check messages when they arrive
    • Select Next
    • For Which condition(s) do you want to check, mark the
      with specific words in the message header box.
    • In the Rule description section, select the link labeled
      specific words
    • In the Search Text field, type the following:
      X-Spam-Flag: YES
    • Select OK
    • Select Next
    • In the What do you want to do with the message section,
      mark the move it to the specified folder box.
    • In the Rule description section, select the link labeled
      specified
    • Select the folder you created for junk email.
    • If you are asked about setting a shortcut, select No
    • Select OK
    • Select Finish
    • Select OK

Outlook Express (version 6.0)

Outlook Express requires a modified Subject field in flagged messages.
This setting is found in the Junk E-Mail Filter Settings. For the setting
"E-Mail Subject", mark the box "Modify Subject to include **JUNK**".
For more details, read the article
Junk Email Filtering Overview.

  1. First, create a folder to hold junk email.
    • From the File menu, select New
    • Select Folder
    • Enter the name of your folder (for example, Junk). Highlight
      Inbox as the location in which to create this new folder
    • Select OK
  2. Second, create a rule to move junk email into that folder.
    • From the Tools menu, select Message Rules
    • Select Mail. If you have never created message rules before,
      the New Mail Rule window will automatically appear. Otherwise, select
      New to add a new mail rule.
    • In the Select the Conditions for your rule section, mark the box:
      Where the Subject line contains specific words
    • In the Select the Actions for your rule section, mark the box:
      Move it to the specified folder
    • In the Rule Description section, select the link labeled
      contains specific words
    • For the text field, type the following:
      **JUNK**
    • Select Add
    • Select OK
    • In the Rule Description section, select the link labeled
      specified
    • Under Inbox, select the folder you created for junk email.
    • Select OK
    • For the name of the rule, type Junk
    • Select OK
    • Select Apply Now
    • Doublecheck that the rule you created ("Junk") is highlighted,
      and also that Inbox is listed in the Apply to folder field
    • Select Apply Now. If a confirmation box pops up, select OK
    • Select Close
    • Select OK

Netscape Messenger 4.79

  1. You will first need to create a folder to hold your junk email
    • Go to the File menu
    • Choose New Subfolder
    • Enter the name of the new folder ("Junk" for instance)
      We suggest that you create the new folder as a subfolder of your Inbox
    • Click OK
    • Click OK again
  2. Now, you will create a rule to move junk email into your folder
    • Go to the Edit menu
    • Choose Message Filters
    • Choose New
    • For the Filter Name, choose something like Junk
    • Choose the Match any of the following option
    • In the leftmost drop-down box (it should say "sender"), choose
      Customize Headers
    • Choose New
    • In the Custom Header text-box, type in: X-Spam-Flag
    • Choose OK
    • Choose OK once again
    • Make sure that the leftmost drop-down box says X-Spam-Flag
    • Make sure that the drop-down box on the right side says contains
    • In the text-box to the right of contains, enter in: YES
    • Under the Filter action settings, choose the Move to folder option
    • Choose the folder that you created in step 1 from the list of folders
    • The Description setting is optional (you can just leave it blank)
    • Click OK

Mac OS X's Mail

  1. You will first need to create a folder to hold your junk email
    • Go to the Mailbox menu
    • Choose New Mailbox
    • Make sure your mail account is listed by Location
    • Enter in the name of the new folder (Junk for instance)
    • Click OK
  2. Now, you will create a rule to move junk email into your folder
    • Go to the Mail (main) menu
    • Select Preferences
    • Click on the Rules icon
    • Click Add Rule
    • For Description, type something like Junk E-Mail Filter
    • In the select box for conditions, select all
    • In the select box that shows from, select edit header list
    • For header, type X-Spam-Flag
    • Click OK
    • Now, select X-Spam-Flag from the select box that shows from
    • Next to it, select is equal to and enter YES in the text box
    • Below that, select Transfer Message and next to it the name of
      the folder you created
    • Click OK

Mozilla Mail 1.2

  1. You will first need to create a folder to hold your junk email
    • Go to the File menu
    • Choose New
    • Choose Folder
    • Enter the name of the new folder ("Junk" for instance)
      We suggest that you create the new folder as a subfolder of your Inbox
    • Click OK
  2. Now, you will create a rule to move junk email into your folder
    • Go to the Tools menu
    • Choose Message Filters
    • Choose New
    • For the Filter Name, choose something like Junk
    • Choose the "Match any of the following" option
    • In the leftmost drop-down box (it should say "sender"), choose
      Customize
    • In the New Message Header text-box, type in: X-Spam-Flag
    • Choose Add
    • Choose OK
    • In the left drop-down box (which should say "Subject") choose
      "X-Spam-Flag"
    • Make sure that the drop-down box on the right side says contains
    • In the text-box to the right of contains, enter in: YES
    • Under the Perform This Action settings, choose the Move to folder
      option
    • Choose the folder that you created in step 1 from the list of folders
    • The Description setting is optional (you can just leave it blank)
    • Click OK
    • Click OK again

Eudora 5.2

  1. You will first need to create a folder to hold your junk email
    • Go to the Mailbox menu
    • Select New
    • Enter the name of the new folder ("Junk" for instance)
    • Do not click the make a folder checkbox
    • Click OK
  2. Now, you will create a rule to move junk email into your folder
    • Go to the Tools menu in Windows, or the "Window" menu in Mac OS X
    • Select Filters
    • Click New
    • In the Match section, click the box next to incoming
    • In the Header text box, type "X-Spam-Flag:"
    • In the text box below, type YES
    • In the Actions section, select Transfer To
    • Select the folder you created in step 1
    • Click OK

Pine

  1. You can create both a folder for junk email and the filter rule in
    one process

    • Type S for setup
    • Type R for rules, then F for Filters
    • Type A for Add
    • Hit enter, and type a name for this rule (perhaps "Junk Email
      Filtering")
    • Arrow down a line or two past the line that reads
      "FILTERED MESSAGE CONDITIONS BEGIN HERE"
    • Hit X to enter a custom header, then type X-Spam-Flag
    • Arrow to the "X-Spam-Flag pattern" line that appeared, hit
      enter and type YES
    • Arrow down below "Message is New?" to the line that reads Yes,
      and hit enter
    • Arrow down below Filter Action to the line just below Move
      that says Folder List
    • Hit enter and type in the name of the folder junk email should be
      moved to
    • Hit E to Exit
    • Hit Y to save when prompted
    • Hit E again to exit setup

For more information on Junk Email filtering, please read the article
Junk Email Filtering Overview.

Updated on February 6, 2019

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